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Configuration
Video Tutorial
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Set up Vtiger account
Go to https://www.vtiger.com/log-in/ to log in (if you had an existing already have a Vtiger account) or register register a new one.
Getting Vtiger Access Key
Access your Vtiger account and click on your profile name on the top right corner, then go to My Preferences
Scroll to bottom of the page
Magento Back End
Go to the Vtiger CRM tab, then the Vtiger CRM menu will be shown.
There are 4 sub-tabs that admins need to consider:
Configuration
To start using the extension, admins need to set some configurations by navigating to Vtiger CRM > Configuration.
Configuration
On the left menu bar, go to Vtiger CRM Integration > Configuration > Magenest > Vtiger Integration Setting
In Expand the VtigerCRM Information section, there are three fields will be shown.
- Username: Your Vtiger username.
- URL: Please follow the format of your_vtiger_site/webservice.php
- Access Key: Used the access key in your preferences in Vtiger (see the "Get Vtiger access key" guide above)
Click which saved in the previous step to enter this field. 
Check Connect VtigerCRM: After filling in some information mentioned above, please click on the Save Config and Check Connect VtigerCRM button to make sure thatthese information entered iscorrectly.
Expand the Synchronization Settings section, there are seven sub-sections will be shown:
Expand the sub-section named Sync Account, there are twofileds (in the first time).
Enable: Yes/No.
Sync Mode: There are two options to choose:
- Cron Job: Admin will set a period of time to sync data.
Example: When admin set 5 times atthe Time field, that means the data of account will be synced from the Magento 2 site to theVitger CRM account after 5 minutes automatically.
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Add All Customers To Queue button: If admins want to sync all of existing customers before the time that the extension is installed, please click on this button to use this feature. |
It is the sametoother sub-sections, include:
Contact.
Subscriber.
Lead.
Products.
Orders.
Invoices.
Setting Set Up Field Mapping
In order to synchronize data fields from Magento 2 store to your Vtiger CRM account correctly, you need to create the mapping for these fields first.
Go to to Vtiger Integration > Field Mapping
The module enables a grid table to manage mapping fields between Magento 2 and Vtiger CRM. You can choose which data fields you want to sync from Magento 2 to Vtiger CRM account.
From the manage mapping, you can export, change the status withenableand disable options, edit or delete a mapping.
In order to create a new mapping, please click on the the Add New Mapping button button
Fill in mapping information:
- Type: select data type: Leads, Contacts, Accounts, SalesOrders, Invoices, Products, Campaigns.
- Description: describe data information
- Magento field: select Magento data field fromdropdown list which you want to synchronize.
- Vtiger field: select Vtiger field fromdropdown list which you want to store data in.
- Status: select Enabled/Disabled.
Remember to click Save Mapping to store information.
In the Synchronization Settings section, there are synchronization settings: Sync Accounts (Organization), Sync Contact, Sync Lead, Sync Products (items in Vtiger CRM), Sync Orders, and Sync Invoices.
In each section, you can
- Enable: Choose Yes to enable the synchronization mode. The Sync Mode will show up
- Sync Mode: You can set the sync mode to be Immediately or Cron Job
Immediately: The extension will sync all of account from the Magento 2 site to the Vtiger CRM account immediately.
- Cron Job: The data will be sync manually according to the time setting. You have 7 options: 5 minutes, 10 minutes, 15 minutes, 30 minutes, 45 minutes, 1 hour, 2 hours. By this time, the data will be added to Queue List before processing.
Example: When admin set 5 minutes at the Time field, that means the data of account will be synced from the Magento 2 site to the Vitger CRM account after 5 minutes automatically.
Process Synchronization
If the App mode is Cron Job, Queue page is the place which the created, updated data is stored in and are waiting to be synced. If you wish to sync data right away, you can press Sync Now button.
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| Note that synchronizing will take some time, the length of time depends on the size of data. |
When the process is done, go to Vtiger Integration > View Report to check what is synced in the grid.
- If the data is synced right, the Status will be success and the Message will be "OK"
- If there's a problem during syncing process, the Status will be error and the Message tab will show the error messagelike the record below.
Moreover, admin can easily check the synchronization with View Request Daily button and View On Vtiger button.
Navigate to Vtiger Integration > Request Daily Report, admins can easily follow their synchronization status.
Data Integration Settings
Click on VtigerIntegration > Field Mapping.You can define field mappings between Magento and VtigerCRM easily.
To add a new mapping, click on Add button, Add New Mapping page will show up
Type: Choose table you want to map
Vtiger Field: Choose Vtiger Field
Magento Field: Choose corresponding Magento Field
Status: Inactive or active
Description: Describe your mapping
Hit Save when done, your mapping is ready for the next sync.
Main Functions
When a new account is registered in Magento 2, Vtiger will automatically add a new record of this account in Leads, Organizations, Contacts.
When a customer adds items to cart then check out, Sales Orders in Vtiger will be auto synced.
When an invoice is made by admin in Magento 2, Invoice in Vtiger will be synced.
When admin add a new product in Magento 2, Vtiger will auto sync data about that product.
When admin edits a customer account/product in Magento 2, that customer/product will also be changed from Leads, Organizations and Contacts, products in Vtiger.
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